Nicolau Dunbar

Nicolau Dunbar

PM
Reluctant PM
PM
I am managing a project but I'm not a Project Manager by trade. I don't have all the skills and experience a Project Manager would have. As a reluctant PM...
  • I am not a Project Manager, but I have been asked to manage a project.
  • I'm good at getting things done, solving problems and working with people, but I don't know how to evaluate a project and understand what is wrong.
  • I'm concerned that there are warning signs or problems that I'm going to miss because I'm new at this.
  • I'm excited to learn new skills. On the job learning can be instructive, but it can also be difficult.

01

What is wrong?

I’m not an experienced PM so I’m not able to interpret whether a change is good, or if it is going to cause a problem later down the line. John is running a day late, is that OK? The sprint is behind the baseline, is that a problem? Not much of the backlog is refined – what does that even mean?

OnTheSamePage has an in-built real-time AI engine that keeps an eye on everything that is happening on the project and alerts me when there are things I should be concerned about. It helps me learn what changes are things I should be concerned about and what are a level of ‘noise’ that I don’t need to respond to.

With OnTheSamePage, I look like an experienced Project Manager. It’s like having a set of extra eyes looking over the project and nudging me in the right direction. I feel like I can be a productive Project Manager with the extra support the software gives me.

02

Warning signs

As someone new to Project Management, picking up on the warning signs is not something that I’m used to. But I do appreciate how important it is to spot the warning signs, and to act on them. OnTheSamePage helps me do this.

I can see when a task is falling behind schedule, with a subtle colour status indicator. I can see where the AI system thinks a task is going to take longer than one of our team thinks it’s going to take (because the system knows what sort of tasks we are historically really bad at estimating). And I can use that information to ask different questions, form a different plan, do something different.

These little ‘nudges’ are everywhere. It helps me keep on track and to keep the project rolling along.

03

Low team morale

I know that the team are not happy. I have a high EQ and I can ‘feel’ when the team just don’t seem ‘with it’. But I don’t know why and I don’t know what to do about it.

OnTheSamePage constantly asks the team questions about how the project is progressing. All the responses are anonymous which means the team are really comfortable being brutally honest in their answers. By looking at the aggregated responses, I can work out where the problems are and what to do about it.

Now I know that the team unease is caused by a lack of confidence in our testing, delays in getting requirements to a level we can understand them and not feeling like the work they are doing is valuable. Now I know this, I can do some things differently. I can change the mood and by changing the mood, I can change the course of the project.

I can even see how this is trending over time. It helps me know whether the changes I am making are having the desired effect.